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Job Announcement: Susanville Indian Rancheria – Grants/Contracts Compliance Accountant

Monday, December 6th, 2021

Susanville Indian Rancheria – Grants/Contracts Compliance Accountant

OPENING DATE OF ANNOUNCEMENT: December 2, 2021
CLOSING DATE OF ANNOUNCEMENT: First Cut-Off Date December 16, 2021, Second Cut-Off Date December 30, 2021, Final Cut-off Date January 7, 2022
POSITION TITLE: Grants/Contracts Compliance Accountant
SUPERVISES: No
STARTING SALARY: $28.77 to $35.97 depending on experience
GRADE: 14
FLSA STATUS: Non-Exempt
NUMBER OF POSITIONS: 1
STATUS: Permanent
HOURS: Full Time
BENEFITS: Highly competitive package *See below

SUBJECT TO P.L. 101-630: Yes This position works with and around our children and youth and is therefore subject to P.L. 101-630.

GENERAL STATEMENT OF RESPONSIBILITIES:
Performs duties and responsibilities of compliance Accountant ranging from trainee to journey level competencies (See (KNOWLEDGE, SKILLS AND ABILITIES) below) to ensure and support compliance with tribally enforced Tribal, State and Federal laws, regulations, rules, guidelines, policies, procedures, and program requirements and perform related work as required.

SPECIFIC AREAS OF RESPONSIBILITIES:
• Prepare Financial Status Report Forms for appropriate agency/funding source according to grant/contract requirements.
• Assist Program Directors and Department Heads in preparation of budgets according to contract requirements.
• Maintain contact records, files for all funding agencies in Fund order as established.
• Enter annual budgets for all grants/contracts, and Tribal programs in the accounting system.
• Prepare billing for appropriate signatures, request for payments and submit payment requests for all contract and funding agencies on a timely basis.
• Assist Program Directors and Department Heads with preparation of contract applications, modifications with appropriate Federal State, IHS, BIA, EPA, HUD, DOJ, and all other granting agencies.
• Provide information to Federal and State agencies, Program Directors, Department Heads, Tribal Administrator, and other authorized staff upon request.
• Prepare documents, files, etc. as requested by independent auditors during annual audit.
• Assist Program Directors and Department Heads with any questions related to the program funds.
• Prepare preliminary annual Indirect Cost Proposals (ICP) to identify grants and/or contracts indirect or contractor support costs needs per CFO’s direction and Review.
• Review grant application package prior to submission for financial and programmatic completeness.
• Develop contractual terms and conditions associated with Tribe Programs, Services, Functions, and Activities (PSFA) that are implemented in contractual agreement.
• Act as the Tribe’s grants and/or contractual terms and conditions negotiator for final Tribal Business Council approval.
• Prepare quarterly and yearly SF 425 (Financial Status Report) for all grants and contracts.
• Conduct internal program implementation assessment to ensure financial, procurement, property control and programmatic requirements are enforced.
• Prepare grants and contract documents (i.e., pre-award, post-award, and close-out documentation), administrative appeal packages, formal citations or rebuttals, audit recommendations, position papers and other material for use in administrative proceedings both internal and external or compliance actions.
• Represent the Tribe at administrative proceedings as required and if necessary.
• Prepare proposals for amendments to regulations, rules, guidelines, or procedures to provide more effective compliance and enforcement activities as well as improved Tribal Fiscal Operations.
• Maintain liaison with State and Federal officials, and Tribal Program Administrators, Directors, Department Heads, and concerned parties to obtain or convey information on internal and external compliance investigation, audits or management concerns referred for action.
• Other duties as assigned.

KNOWLEDGE SKILLS AND ABILITIES:
A. Extensive computer skills including Microsoft Word, Excel and working knowledge of accounting systems.
B. Knowledge of administrative and common law, or financial/program management as it pertains to the compliance program to which assigned.
C. Knowledge of investigative or auditing techniques as they apply to the program to which assigned.
D. Knowledge of specific laws, court decisions, federal and state administrative procedures and program guidelines, as well as established precedents applicable to the department implementing the grant and contractual requirements.
E. Knowledge of appeal rights and remedies as set forth in pertinent laws and administrative rules and regulations of the Federal and/or State awarding agencies.
F. Ability to communicate technical information effectively, orally and in writing, regarding grants and contracts compliance matters.
G. Ability to provide advice and recommendations to department staff as necessary.
H. Displays high standards of ethical conduct.
I. Exhibits honesty and integrity. Refrains from dishonest and unethical behavior.
J. Works and communicates with internal and external clients and customers to meet their needs in a polite, courteous, and cooperative manner.
K. Displays a high level of initiative, effort, and commitment towards completing assignments efficiently.
L. Works with minimal supervision. Responds appropriately to supervision.
M. Demonstrates responsible behavior and attention to detail.
N. Ability to follow policy and cooperate with supervisors.
O. Aligns behavior with the needs, priorities, and goals of the organization.
P. Encourages and facilitates cooperation, pride, trust, and group identity.
Q. Fosters commitment and team spirit.
R. Expresses information to individuals or groups effectively, considering the audience and nature of the information.
S. Listens to others and responds appropriately.

MINIMUM QUALIFICATIONS:
1. Must have a high school diploma or equivalent from an accredited high school.
2. Must have a valid California driver’s license or license from current residence state.
3. Must pass P.L. 101-630 background check.
4. Must pass a pre-employment drug test.
5. Must have a valid CPR card or be able to obtain one within ninety (90) days of hire.
6. Bachelor of Science Degree in Accounting, Business Administration, or any related business field of study and two years of experience in Grants Management.
7. Five years of experience in full-time investigative or closely related work which involved: a. preparing interpretative or administrative orders, rules, or regulations which have the effect of law; or
b. interpreting and enforcing Federal or State laws governing Federal and State program administration; or
c. compliance assurance review to determine, through internal audit or regulatory compliance analysis, the level of compliance with program requirements; or
d. drafting, negotiating, or examining contracts or related documents required to implement the Programs, services, functions, and activities as specified by the grant or contract award documentation.

WORKPLACE ENVIRONMENT:
1. PHYSICAL SAFETY: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, carrying of light items, driving an automobile, etc. No special physical demands are required to perform the work.
2. WORKING ENVIRONMENT: Regular exposure to favorable conditions such as those found in a normal office.

PERFORMANCE EXPECTATIONS:
• Uphold all principles of confidentiality.
• Adhere to all professional and ethical behavior standards.
• Interact in an honest, trustworthy and respectful manner with employees, visitors and vendors.
• Participate in departmental staff meetings, quality management activities, cultural and educational programs.
• Comply with policies and procedures.
• Display respect and understanding of Susanville Indian Rancheria’s traditions and values.
• The way the employee relates to fellow employees, customers and visitors is considered parallel in importance to technical knowledge and ability.
• Any attitude or behavior that will tarnish the name or reputation of the Susanville Indian Rancheria will not be tolerated and is subject to disciplinary action.

PREFERENCE POLICY:
1st Preference: Enrolled member of a Federally Recognized Tribe.
2nd Preference: Documented proof of Veteran Status, i.e. DD-214, Veterans Benefit Card.
3rd Preference: All other applicants.

SIR BENEFITS PACKAGE:
The Susanville Indian Rancheria offers its full-time employees a highly competitive benefits package, including: annual cost-of-living increases (based on SSA COLA); eligibility for annual merit increases; twelve paid holidays; thirteen days paid sick leave; up to twenty-six days paid annual leave (depending on length of service); maternity leave; paternity leave; affordable group health, dental, vision, and life insurance; and 401(k) retirement plan.

HOW TO APPLY AND APPLICATION REQUIREMENTS:
All applicants are required to submit a Susanville Indian Rancheria/ Lassen Indian Health Center application. Applications can be found on our website at: www.sir-nsn.gov/human-resources/ (SIR – LIHC – Gaming Commission Application for Employment P.L. 101-630 Requirements) or picked up at 745 Joaquin Street, Susanville, CA.

Only complete applications will be considered. For your application to be considered complete you must attach the following:
1. Completed Susanville Indian Rancheria/Lassen Indian Health Center Application.
2. Copy of your High School Diploma AND College Degree or transcripts documenting your graduation or completion of your Degree.
3. Copy of your valid Driver’s License.
4. Copy of any other certifications required.
5. Copy of tribal card, if claiming Indian Preference.
6. Copy of DD214 or other proof of Veteran status, if claiming Veteran’s Preference.
7. An additional statement on how you meet each minimum qualification.

Complete applications can be dropped off in person to the Human Resources Office at 745 Joaquin Street, Susanville, California, Monday through Friday from 8:00 am to 5:00 pm. They may also be emailed to wbrown@sir-nsn.gov or faxed to (530) 257-1895 or mailed to the above address. All applications must be received by 5:00 pm Pacific Standard Time on the closing date of the announcement.

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