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Job Announcement: Susanville Indian Rancheria: Grants Administrator

Thursday, July 18th, 2019

OPENING DATE OF ANNOUNCEMENT: July 17, 2019
CLOSING DATE OF ANNOUNCEMENT: July 26, 2019
POSITION TITLE: Grants Administrator
SUPERVISES: No
STARTING SALARY: $77,168.00 per year
GRADE: 17
POSITION CLASS: Exempt
NUMBER OF POSITIONS: 1
STATUS: Permanent
HOURS: Full Time (40 per week)
SUBJECT TO P.L. 101-630: Yes
BENEFITS: Highly competitive package *See below

GENERAL STATEMENT OF RESPONSIBILITIES:
The Grants Administrator will assist the Tribal Chairman, Tribal Administrator, LIHC Chief Operating Officer, Department Heads, and Chief Financial Officer in securing financial aid and other resources for successful program implementation. The Grants Administrator will assist in assessing immediate and long-term needs of the tribal government and health clinic operations based on the tribe’s strategic plan; research and write grants and funding proposals; and is responsible for the collecting, analyzing, and reporting of data on the performance of grant program activities ensuring successful program implementation and continuation. The Grants Administrator must possess the ability to see and understand all perspectives.
This position works with and around our children and youth and is therefore subject to P.L. 101-630.

SPECIFIC AREAS OF RESPONSIBILITIES:
1. Monitors Notices of Funding Availability (NOFAs), Requests for Proposals (RFPs), the Federal Register, and other notifications of public and private sector resources available to meet high-priority needs of the tribe; responds to notifications and inquiries received from the program directors/department heads; and shares information regarding resource availability to the appropriate program director/department head.
2. Maintains a current and thorough working knowledge of county, state, federal and private grant funding and other resource development opportunities and requirements.
3. Maintains a continuing and effective rapport and working relationship with local, regional, state and federal offices to obtain grant related information in a timely manner.
4. Meets regularly with program directors/department heads to review grant opportunities; providing advice on grant deadlines, regulations and administrative procedures; and prioritizes and develops funding priorities. Following review and prioritization, potential funding priorities shall be reviewed with the Tribal Administrator and Tribal Business Council/Health Board to maintain consistency with the tribe’s strategic plan.
5. Advises responsible program directors/department heads on new or updated policies and procedures and ensures they are taken into consideration when designing and implementing projects.
6. Guides responsible program directors/department heads on budget preparation and formatting; reviews proposed budgets to ensure conformity with SIR and grant policies and procedures;
7. Collaborates with the Chief Financial Officer and department heads on project closures and reviews completed activities to confirm that all deliverables have been received and all financial transactions have been recorded
8. Coordinates responses to resolve and address issues and concerns raised by funding agencies and grantor audit representatives on matters relating to tribal policies and procedures, awards and budgets, records access, and expenditure reports
9. Acts as project leader for all assigned grant applications. Creates timelines for grant completion and gathers the necessary information from program directors/department heads for grant completion. Performs necessary research to supplement application narrative, budget, or attachments.
10. Participates in the tribe’s long-range strategic planning process as well as any short-term problem-solving process
11. Performs the initial review of project agreements to assess if standard terms and conditions are satisfactory or if additional clauses are required, and obtains legal services as needed.
12. Attends Tribal Business Council/Health Board meetings, management meetings, and other meetings, as required.
13. Completes and submits monthly reports to the Tribal Business Council and/or Health Board. Submits quarterly newsletter articles on grant and funding activities for distribution to the tribal membership.
14. Assists program directors/department heads in developing program strategies, goals, work plans (including goals and process objectives and outcomes), staffing plans, and budgets. Realistic time frames for program implementation and sustainability shall be considered and developed.
15. Reviews and recommends options for the continuous improvement of policies, procedures, system enhancements to increase the efficiency and effectiveness of service delivery and administration and monitoring of projects
16. Assists program directors/department heads in the development of internal and external assessment instruments and evaluation methods for grants, as well as reporting procedures that are responsive to fund requests.
17. Reviews and edits grant applications submitted by program directors/department heads (forms, narratives, budgets, and attachments) for grammatical and informational completeness, reviews content for clarity, and makes constructive suggestions.
18. Maintains a transparent filing system, making copies of grants available to the Fiscal Department and the appropriate program director/department head.
19. Provide on-going training to program and finance staff as it relates to grant administration and organizational policies.
20. Other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:
1. Demonstrated ability to initiate and follow through on complex planning tasks, manage time well, meet deadlines, and respond effectively to sometimes frustrating and unforeseeable complications in the performance of assigned duties.
2. Ability to identify and analyze complex accounting/contract/grant information or problems in an objective manner and derive logical conclusions to provide a sound basis for establishing priorities, selecting appropriate courses of action, and resolving conflicts
3. Demonstrated experience in exercising discretion and judgment and in maintaining the security of confidential and sensitive information and materials.
4. Ability to demonstrate motivation, initiative, and independent working skills.
5. Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.
6. Ability to respond to common inquiries or complaints from regulatory agencies or members of the community.
7. Ability to write grant and other resource development activities proposals and articles for publication that conform to prescribed style and format using computer software programs.
8. Ability to scan and convert documents to PDFs, work with spreadsheets, and conduct appropriate internet research.
9. Demonstrated ability to draw programming connections and identify related goals between programs and departments that will both facilitate the tribe’s strategic plan and be more competitive when reviewed by funding agencies.
10. Demonstrated ability to work with individuals of diverse backgrounds and at senior management levels, both internally and externally.
11. Ability to effectively present information to top management and Tribal Business Council and/or Health Board.
12. Ability to plan and facilitate meetings and build consensus for decision-making.
13. Strong oral and written communication skills.
14. Ability to understand/compare contract/grant data to develop and implement budgets, goals, and plans.

MINIMUM QUALIFICATIONS:
1. Bachelor’s degree (B.A. or B.S.) from a four-year college or university in Business, Health, Education, English, Journalism, Sociology, Planning or related areas.
2. Five (5) years of experience with grants administration and/or compliance (government grant experience required; federal grant experience desired).
3. Ability to work with mathematical concepts such as probability and statistical inference.
4. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
5. Proven track record of acquiring grants and other financial resources for governmental organizations.
6. Must have a good background in financial/budget developing process and cost analysis.
7. Must have a valid driver’s license.
8. Must pass P.L. 101-630 background check.
9. Must pass pre-employment drug test, which includes THC (Marijuana).

WORKPLACE ENVIRONMENT:
1. PHYSICAL SAFETY: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, carrying of light items, driving an automobile, etc. No special physical demands are required to perform the work.
2. WORKING ENVIRONMENT: Regular exposure to favorable conditions such as those found in a normal office.

PERFORMANCE EXPECTATIONS:
• Uphold all principles of confidentiality.
• Adhere to all professional and ethical behavior standards.
• Interact in an honest, trustworthy and respectful manner with employees, visitors and vendors.
• Participate in departmental staff meetings, quality management activities, cultural and educational programs.
• Comply with policies and procedures.
• Display respect and understanding of Susanville Rancheria’s traditions and values.
• The way the employee relates to fellow employees, customers and visitors is considered parallel in importance to technical knowledge and ability.
• Any attitude or behavior that will tarnish the name or reputation of the Susanville Indian Rancheria will not be tolerated and is subject to disciplinary action.

PREFERENCE POLICY:
1st Preference: Enrolled member of a Federally Recognized Tribe.
2nd Preference: Documented proof of Veteran Status, i.e. DD-214, Veterans Benefit Card.
3rd Preference: Non-Native applicant.

SIR BENEFITS PACKAGE:
The Susanville Indian Rancheria offers its Full-Time employees a highly competitive benefits package, including: annual cost-of-living increases (based on SSA COLA); eligibility for annual merit increases; twelve paid holidays; thirteen days paid sick leave; up to twenty-six days paid annual leave (depending on length of service); maternity leave; paternity leave; affordable group health, dental, vision, and life insurance; and 401(k) retirement plan.

HOW TO APPLY AND APPLICATION REQUIREMENTS:
All applicants are required to submit a Susanville Indian Rancheria/ Lassen Indian Health Center application. Applications can be found on our website at: www.sir-nsn.gov/human-resources/ (SIR – LIHC – Gaming Commission Application for Employment P.L. 101-630 Requirements) or picked up at 745 Joaquin Street, Susanville, CA.

Only complete applications will be considered. For your application to be considered complete you must attach the following:
1. Completed Susanville Indian Rancheria/Lassen Indian Health Center Application.
2. Copy of your High School Diploma or College Degree or transcripts documenting your graduation or completion of your Degree.
3. Copy of your valid Driver’s License.
4. Copy of any other certification required.
5. Copy of Tribal Card, if claiming Indian Preference.
6. Copy of DD214 or other proof of Veteran status, if claiming Veteran’s Preference.
7. An additional statement on how you meet each minimum qualification.

Complete applications can be dropped off in person to the Human Resources Office at 745 Joaquin Street, Susanville, California, Monday through Friday from 8:00 am to 5:00 pm. They may also be emailed to nmerkle@sir-nsn.gov or faxed to (530) 251-1895 or mailed to the above address. All applications must be received by 5:00 pm Pacific Standard Time on the closing date of the announcement.

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