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Job Announcement: Susanville Indian Rancheria: Executive Assistant

Thursday, January 9th, 2020

Susanville Indian Rancheria: Executive Assistant

OPENING DATE OF ANNOUNCEMENT: January 8, 2020
CLOSING DATE OF ANNOUNCEMENT: January 17, 2020
POSITION TITLE: Executive Assistant
SUPERVISES: No
STARTING SALARY: $19.59/hr.
GRADE: 11
POSITION CLASS: Non-Exempt
NUMBER OF POSITIONS: 1
STATUS: Permanent
HOURS: Full Time (40 per week)
SUBJECT TO P.L. 101-630: NO
BENEFITS: Highly competitive package *See below

GENERAL STATEMENT OF RESPONSIBILITIES:
The LIHC Executive Assistant is to provide a wide range of support services to the Chief Operating Officer and Program Directors. Primary responsibilities will include tasks such as preparing reports and presentations, coordinating projects, attends and prepares minutes from all Lassen Indian Health Center Health Board and clinic meetings, manages executive’s calendar and meetings, screens calls, prepare travels arrangements, and other duties assigned. The executive assistant works closely with other staff at LIHC to keep the office of the executive running smoothly.

This position works with and around our children and youth and is therefore subject to P.L. 101-630.

SPECIFIC AREAS OF RESPONSIBILITIES:
Performs general administrative tasks including but not limited to written and verbal correspondence, copying, supply orders, keeping machinery operable, replacing the toner for the copy and fax machines, and reception duties such as answering telephones.
Organizes, schedules, arranges, and participates in conferences, retreats, and LIHC Health Board committee meetings as directed.
Prepares documentation for LIHC Health Board meetings.
Attends assigned meetings, taking minutes and making them available in a timely fashion.
Types reports for LIHC Health Board meetings.
Maintains strict confidentiality with regard to HIPAA, Board Actions, and executive decisions.
Organizes and maintains Health Board minutes and the Policies and Procedures manuals.
Aids in organization of any meeting requested by the Chief Operating Officer.
Proficient in Microsoft Word, Excel, Access, Internet, and Email with the ability to learn new software as needed.
Excellent customer service skills in face-to-face and telephone interactions.
Must have complete understanding of the Patient Confidentiality Act.
Ability to sit for long periods of time and keyboard for long periods of time.
Ability to learn new information quickly and accurately.
Ability to interpret policies and procedures to patients and public in a friendly and professional manner.

SKILLS
Extremely efficient, organized and resourceful.
Flexible and able to function well in a fast-paced environment.
Great interpersonal skills to deal with many personalities.
Strong decision- making skills, verbal and written communication skills and attention to details.
Use word processing in preparing routine documents.
Use database, spreadsheet, and desktop publishing systems is desirable.
Use office equipment.
Compose routine correspondence.
Handle multiple tasks.
Take fast notes or shorthand is desirable in some assignments.
Communicate effectively (verbal and written).
Excellent organizational skills, including the ability to prioritize.
Excellent written and verbal communication skills.
Excellent interpersonal skills needed to work with clinic staff.
Ability to maintain confidentiality.
Work effectively with others.

MINIMUM QUALIFICATIONS:
1. Must possess High School Diploma or GED equivalent from an accredited school
2. AA Degree or Certificate of Completion from an Accredited Business School.
3. One to three years of experience.
4. Computer experience required.
5. Ability to type 45 wpm.
6. Ability to sit for long periods of time and keyboard for long periods of time.
7. Must have a valid driver’s license.
8. Must pass P.L. 101-630 background check or pre-employment background investigation.
9. Must pass pre-employment drug test.

WORKPLACE ENVIRONMENT:
1. PHYSICAL SAFETY: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending,
carrying of light items, driving an automobile, etc. No special physical demands are required to perform the work.
2. WORKING ENVIRONMENT: Regular exposure to favorable conditions such as those found in a normal office.

PERFORMANCE EXPECTATIONS:
• Uphold all principles of confidentiality.
• Adhere to all professional and ethical behavior standards.
• Interact in an honest, trustworthy and respectful manner with employees, visitors and vendors.
• Participate in departmental staff meetings, quality management activities, cultural and educational programs.
• Comply with policies and procedures.
• Maintain a current insurable driver’s license.
• Display respect and understanding of Susanville Rancheria’s traditions and values.
• The way the employee relates to fellow employees, customers and visitors is considered parallel in importance to technical knowledge and ability.
• Any attitude or behavior that will tarnish the name or reputation of the Susanville Indian Rancheria will not be tolerated and is subject to disciplinary action.

PREFERENCE POLICY:
1st Preference: Enrolled member of a Federally Recognized Tribe.
2nd Preference: Documented proof of Veteran Status, i.e. DD-214, Veterans Benefit Card.
3rd Preference: All other applicants.

SIR BENEFITS PACKAGE:
The Susanville Indian Rancheria offers its Full-Time employees a highly competitive benefits package, including: annual cost-of-living increases (based on SSA COLA); eligibility for annual merit increases; twelve paid holidays; thirteen days paid sick leave; up to twenty-six days paid annual leave (depending on length of service); maternity leave; paternity leave; affordable group health, dental, vision, and life insurance; and 401(k) retirement plan.

HOW TO APPLY AND APPLICATION REQUIREMENTS:
All applicants are required to submit a Susanville Indian Rancheria/ Lassen Indian Health Center application. Applications can be found on our website at: www.sir-nsn.gov/human-resources/ (SIR – LIHC – Gaming Commission Application for Employment P.L. 101-630 Requirements) or picked up at 745 Joaquin Street, Susanville, CA.

Only complete applications will be considered. For your application to be considered complete you must attach the following:
1. Completed Susanville Indian Rancheria/Lassen Indian Health Center Application.
2. Copy of your High School Diploma or College Degree or transcripts documenting your graduation or completion of your Degree.
3. Copy of your valid Driver’s License.
4. Copy of any other certification required.
5. Copy of Tribal Card, if claiming Indian Preference.
6. Copy of DD214 or other proof of Veteran status, if claiming Veteran’s Preference.
7. An additional statement on how you meet each minimum qualification.

Complete applications can be dropped off in person to the Human Resources Office at 745 Joaquin Street, Susanville, California, Monday through Friday from 8:00 am to 5:00 pm. They may also be emailed to nmerkle@sir-nsn.gov or faxed to (530) 251-1895 or mailed to the above address. All applications must be received by 5:00 pm Pacific Standard Time on the closing date of the announcement.

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