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Job Announcement: Susanville Indian Rancheria: Administrative Assistant (Tribal)

Tuesday, December 3rd, 2019

Susanville Indian Rancheria: Administrative Assistant (Tribal)

OPENING DATE OF ANNOUNCEMENT: December 3, 2019
CLOSING DATE OF ANNOUNCEMENT: December 13, 2019
POSITION TITLE: Administrative Assistant (Tribal)
SUPERVISES: No
STARTING SALARY: $ 14.72 per hour
GRADE: 8
POSITION CLASS: Non-Exempt
NUMBER OF POSITIONS: 1
STATUS: Permanent
HOURS: Full Time (40 per week)
SUBJECT TO P.L. 101-630: Yes
BENEFITS: Highly competitive package *See below

GENERAL STATEMENT OF RESPONSIBILITIES:
Under the guidance of the Tribal Administrator, the Administrative Assistant supports the day-to-day operations of the Tribal Office.

This position works with and around our children and youth and is therefore subject to P.L. 101-630.

SPECIFIC AREAS OF RESPONSIBILITIES:
• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
• Begins initial intake of all applications for financial assistance.
• Processes applications for reimbursement programs.
• Maintains strict tribal office confidence and protects operations by keeping information confidential.
• Assists with the preparation of correspondence, reports, minutes, and various other materials.
• Processes receipts of all payments; delivers receipts to Fiscal every Friday and on the last day of each month.
• Delivers payments to local vendors and agencies when necessary.
• Logs and distributes correspondence keeping an up-to-date computer and/or paper log of all incoming and outgoing mail and faxes.
• Contributes as a team player in processing Tribal Office mailers.
• Assists with the preparation of Tribal Business Council meeting packets.
• Obtains articles for the quarterly Tribal Newsletter and prepares the same.
• Keeps equipment operational by keeping all copiers full and following manufacturer’s instructions and established procedures while using equipment.
• May be required to attend Tribal Business Council meetings and take minutes.
• May be required to assist in the preparation and submission of formal Minutes within seven (7) business days following Tribal Business Council meetings.
• Assists in the preparation of Tribal Office records, on an annual basis, for transport to storage.
• Maintains all Tribal Office bulletin boards.
• Reviews the local newspaper each week and maintains SIR related articles for historical reference.
• Other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:
Ability to work well under pressure and meet deadlines.
Skill in organizing resources and establishing priorities.
Strong interpersonal skills and the ability to work effectively with a wide range of individuals.
Ability to communicate effectively, both orally and in writing. Ability to create, compose and edit written materials.
Ability to gather data, compile information, and prepare reports.
Ability to use tact, courtesy, discretion, resourcefulness, and good judgement in handling issues of a sensitive nature.

MINIMUM QUALIFICATIONS:
1. Must have a high school diploma or equivalent from an accredited high school.
2. Must have a valid California driver’s license or license from current residence state.
3. Must pass P.L. 101-630 background check.
4. Must pass pre-employment drug test.
5. Must have a valid CPR card or be able to obtain within sixty (60) days of hire date.
6. Must have one (1) to three (3) years of similar or related experience, with a minimum of one (1) year of documented office experience.
7. Must be able to type thirty (30) words per minute.
8. Must pass pre-employment tests in filing, proofreading, MS Word and Excel at a passing grade of 75% on each test.
9. Must be able to lift thirty (30) pounds.
10. Must be willing to travel for training.

WORKPLACE ENVIRONMENT:
1. PHYSICAL SAFETY: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, carrying of light items, driving an automobile, etc. No special physical demands are required to perform the work.
2. WORKING ENVIRONMENT: Regular exposure to favorable conditions such as those found in a normal office.

PERFORMANCE EXPECTATIONS:
• Uphold all principles of confidentiality.
• Adhere to all professional and ethical behavior standards.
• Interact in an honest, trustworthy and respectful manner with employees, visitors and vendors.
• Participate in departmental staff meetings, quality management activities, cultural and educational programs.
• Comply with policies and procedures.
• Display respect and understanding of Susanville Indian Rancheria’s traditions and values.
• The way the employee relates to fellow employees, customers and visitors is considered parallel in importance to technical knowledge and ability.
• Any attitude or behavior that will tarnish the name or reputation of the Susanville Indian Rancheria will not be tolerated and is subject to disciplinary action.

PREFERENCE POLICY:
1st Preference: Enrolled member of a Federally Recognized Tribe.
2nd Preference: Documented proof of Veteran Status, i.e. DD-214, Veterans Benefit Card.
3rd Preference: Non-Native applicant.

SIR BENEFITS PACKAGE:
The Susanville Indian Rancheria offers its Full-Time employees a highly competitive benefits package, including: annual cost-of-living increases (based on SSA COLA); eligibility for annual merit increases; twelve paid holidays; thirteen days paid sick leave; up to twenty-six days paid annual leave (depending on length of service); maternity leave; paternity leave; affordable group health, dental, vision, and life insurance; and 401(k) retirement plan.

HOW TO APPLY AND APPLICATION REQUIREMENTS:
All applicants are required to submit a Susanville Indian Rancheria/ Lassen Indian Health Center application. Applications can be found on our website at: www.sir-nsn.gov/human-resources/ (SIR – LIHC – Gaming Commission Application for Employment P.L. 101-630 Requirements) or picked up at 745 Joaquin Street, Susanville, CA.

Only complete applications will be considered. For your application to be considered complete you must attach the following:
1. Completed Susanville Indian Rancheria/Lassen Indian Health Center Application.
2. Copy of your High School Diploma or College Degree or transcripts documenting your graduation or completion of your Degree.
3. Copy of your valid Driver’s License.
4. Copy of any other certification required.
5. Copy of Tribal Card, if claiming Indian Preference.
6. Copy of DD214 or other proof of Veteran status, if claiming Veteran’s Preference.
7. An additional statement on how you meet each minimum qualification.

Complete applications can be dropped off in person to the Human Resources Office at 745 Joaquin Street, Susanville, California, Monday through Friday from 8:00 am to 5:00 pm. They may also be emailed to nmerkle@sir-nsn.gov or faxed to (530) 251-1895 or mailed to the above address. All applications must be received by 5:00 pm Pacific Standard Time on the closing date of the announcement.

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