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Job Announcement: Susanville Indian Rancheria: Administrative Assistant (Education)

Tuesday, October 8th, 2019

Susanville Indian Rancheria: Physician/ Medical Director

OPENING DATE OF ANNOUNCEMENT: October 8, 2019
CLOSING DATE OF ANNOUNCEMENT: October 18, 2019
POSITION TITLE: Administrative Assistant (Education)
SUPERVISES: No
STARTING SALARY: $14.72/ hr.
GRADE: 8
POSITION CLASS: Non-Exempt
NUMBER OF POSITIONS: 1
STATUS: Permanent
HOURS: Full Time
SUBJECT TO P.L. 101-630: Yes

GENERAL STATEMENT OF RESPONSIBILITIES:
Under the direction of the Education Programs Manager, the Administrative Assistant provides clerical support and assists with the day-to-day operations of the Education Department. This position works with the Manager to organize workshops and presentations; coordinate tutor activities; and maintain student records and activity logs. This position will develop activities with emphasis on Native American culture and will engage Tribal members to speak to students on Native American history, culture, and values.
This position works with and around our children and youth and is therefore subject to P.L. 101-630.

SPECIFIC AREAS OF RESPONSIBILITIES:
Perform clerical tasks as assigned in support of all Education Programs.
Perform a variety of office functions and activities in support of program office operations; schedule appointment, filing, record keeping and make referrals as appropriate.
Answer phones and greet visitors; take and relay messages; open, sort and route mail and other communications; provide program-related information to students, parents, staff and the public; explain and enforce policies and procedures; maintain confidentiality of materials and information.
Participate in student registration activities; assist parents with proper completion of forms.
Responsible for data input of after school program registrations and attendance.
Communicate with a variety of Tribal and School personnel regarding after school activities, facility needs, supplies, policies, procedures and student information.
Create newsletters, forms, flyers, calendar, spreadsheets, rosters and brochures for internal and external use.
Assist Education Programs Staff as needed.
Coordinate and facilitate cultural presentations.
Collect student attendance daily and provide documentation to Manager.
Daily enforcement of the pick-up policy and remain at site until all students are picked up.
Assist the Manager in implementing all policies and rules regarding student life and conduct.
Review tutor supply requests for the After-School Program and conduct annual inventory of program materials.
Create a Native American culturally aware environment in the Education Department.
Perform other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:
Ability to work well under pressure and meet deadlines.
Skill in organizing resources and establishing priorities.
Strong interpersonal skills and the ability to work effectively with a wide range of individuals.
Ability to communicate effectively, both orally and in writing. Ability to create, compose and edit written materials.
Ability to gather data, compile information, and prepare reports.
Ability to use tact, courtesy, discretion, resourcefulness, and good judgement in handling issues of a sensitive nature.

MINIMUM QUALIFICATIONS:
1. Must have a high school diploma or equivalent from an accredited high school.
2. Must have a valid California driver’s license or license from current residence state.
3. Must pass P.L. 101-630 background check.
4. Must pass pre-employment drug test.
5. Must have a valid CPR card or be able to obtain within sixty (60) days of hire date.
6. Must have one (1) to three (3) years of similar or related experience, with a minimum of one (1) year of documented office experience.
7. Must be able to type thirty (30) words per minute.
8. Must pass pre-employment tests in filing, proofreading, MS Word and Excel at a passing grade of 75% on each test.
9. Must be able to lift thirty (30) pounds.
10. Must be willing to travel for training.
11. Must be 21 years of age or older and have been a licensed driver for at least three years.

WORKPLACE ENVIRONMENT:
1. PHYSICAL SAFETY: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking, standing, bending, carrying of light items, driving an automobile, etc. No special physical demands are required to perform the work.
2. WORKING ENVIRONMENT: Regular exposure to favorable conditions such as those found in a normal office.

PERFORMANCE EXPECTATIONS:
• Uphold all principles of confidentiality.
• Adhere to all professional and ethical behavior standards.
• Interact in an honest, trustworthy and respectful manner with employees, visitors and vendors.
• Participate in departmental staff meetings, quality management activities, cultural and educational programs.
• Comply with policies and procedures.
• Display respect and understanding of Susanville Rancheria’s traditions and values.
• The way the employee relates to fellow employees, customers and visitors is considered parallel in importance to technical knowledge and ability.
• Any attitude or behavior that will tarnish the name or reputation of the Susanville Indian Rancheria will not be tolerated and is subject to disciplinary action.

PREFERENCE POLICY:
1st Preference: Enrolled member of a Federally Recognized Tribe.
2nd Preference: Documented proof of Veteran Status, i.e. DD-214, Veterans Benefit Card.
3rd Preference: Non-Native applicant.

SIR BENEFITS PACKAGE:
The Susanville Indian Rancheria offers its Full-Time employees a highly competitive benefits package, including: annual cost-of-living increases (based on SSA COLA); eligibility for annual merit increases; twelve paid holidays; thirteen days paid sick leave; up to twenty-six days paid annual leave (depending on length of service); maternity leave; paternity leave; affordable group health, dental, vision, and life insurance; and 401(k) retirement plan.

HOW TO APPLY AND APPLICATION REQUIREMENTS:
All applicants are required to submit a Susanville Indian Rancheria/ Lassen Indian Health Center application. Applications can be found on our website at: www.sir-nsn.gov/human-resources/ (SIR – LIHC – Gaming Commission Application for Employment P.L. 101-630 Requirements) or picked up at 745 Joaquin Street, Susanville, CA.

Only complete applications will be considered. For your application to be considered complete you must attach the following:
1. Completed Susanville Indian Rancheria/Lassen Indian Health Center Application.
2. Copy of your High School Diploma or College Degree or transcripts documenting your graduation or completion of your Degree.
3. Copy of your valid Driver’s License.
4. Copy of any other certification required.
5. Copy of Tribal Card, if claiming Indian Preference.
6. Copy of DD214 or other proof of Veteran status, if claiming Veteran’s Preference.
7. An additional statement on how you meet each minimum qualification.

Complete applications can be dropped off in person to the Human Resources Office at 745 Joaquin Street, Susanville, California, Monday through Friday from 8:00 am to 5:00 pm. They may also be emailed to nmerkle@sir-nsn.gov or faxed to (530) 251-1895 or mailed to the above address. All applications must be received by 5:00 pm Pacific Standard Time on the closing date of the announcement.

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